Agenda and minutes

Resources Overview & Scrutiny Panel
Wednesday, 18th April, 2018 10.00 am

Venue: The Council Chamber, Moorlands House, Leek. View directions

Contact: Pat Trafford, Democratic & Community Services Officer. Tel. 01538 395551 

Items
No. Item

51.

Notification of Substitute Members, if any

Minutes:

Councillor L. Malyon attended as substitute for Councillor A. Wilkinson.

52.

Minutes of the previous meeting pdf icon PDF 233 KB

Minutes:

DECIDED – That the Minutes of the meeting of the Panel held on 7 February 2018 be approved as a correct record and signed by the Chair.

53.

Urgent items of Business, if any (24 hours notice to be provided to the Chairman)

Minutes:

Councillor Malyon raised the matter of the rural bus service, which was currently operating once a day, dropping off in Leek at 9.30am and departing at 2.30pm. This was proving to be too short a day for most people, resulting in very few passengers using the service. Members also pointed out that most users has bus passes (either Old Age Pensioners or students) resulting in very little revenue for the company providing the service (Aimee’s).

 

The request was made for SMDC to be involved in getting the service to give a longer day in Leek and thus make it a more usable service. Users had indicated to members that they would be prepared to pay, possibly through the use of a ‘club card’, to make it more viable for Aimee’s.

 

Councillor Forrester agreed to discuss the matter with the Leader, with the assistance of Andrew Stokes.

 

 

54.

Declaration of Interests:

      i.        Disclosable Pecuniary Interests;

     ii.        Other Interests.

Minutes:

There were no declarations of interest.

55.

Questions to Portfolio Holders, if any

Minutes:

There were no questions.

56.

Equality and Diversity Policy pdf icon PDF 221 KB

Additional documents:

Minutes:

Mark Forrester – Democratic & Community Services Manager – proposed the revised policy to members. In 2015 both Strategic Alliance Councils adopted a new Equality and Diversity Policy and approved Corporate Equality Objectives (which were updated in 2017).

 

It was proposed to retain the Equality objectives for 2018/19 with a progress report to be published at the end of the year.

 

As a result of monitoring legal cases which had considered the duties of public authorities under the Equality Act 2010, it was recommended that the Council revise its policy to address the findings in such cases. Such revisions would result in a better-focused and simplified policy.

 

A recent requirement to publish the ‘Gender Pay Gap’ was queried by members. It was clarified that HPBC had more than the 250 employee reporting criteria but SMDC did not. However, the calculation had been done for both anyway, with a negative gap in each case (female employees paid more than male employees). The HPBC gap was 4.8%, SMDC 6.0%. This was seen as something of an artificial comparison, with large variances in each quartile. The Chair requested a breakdown of the 4 quartile figures, which was agreed to be provided to a later meeting.

 

 

57.

Work Programme pdf icon PDF 114 KB

Any additional items to be added to the Work Programme:-

      i.        Chairman’s items;

     ii.        Members’ items;

    iii.        Forward Plan.

Additional documents:

Minutes:

Andrew Stokes (AS) – Executive Director – advised that, with phase 2 of the Alliance Environmental Services (AES) contract being imminent, it would be beneficial to the Panel to add an item to the Work Programme for the next meeting for an update, with a representative of AES being invited to attend.

 

As part of the AES process, a major proposed change was in vehicle procurement. Full Council approval was required for this. Specifications would be considered by the Service Delivery O&S Panel and finances by this Panel.

 

Councillor Jackson referred to the imminent ending of the Leisure Centres contract, asking whether the Panel could be involved in the consideration of the specifications for the new contract. AS confirmed that fundamental changes were inevitable due to the following:-

 

·         Changes to the government’s Sport Delivery Programme;

·         Financial challenges – the current contract was costing £500,000 p.a.;

·         Main components at each of the 3 Leisure Centres were nearing the end of their lives, with major cost implications;

·         The leisure market had changes significantly since the contract was awarded.

 

As a result of the above, the Council’s Leisure Strategy had been considered by the Service Delivery O&S Panel and the Council had commissioned a 3rd party to look at how the service was provided.

 

The Chair suggested members visit all 3 centres to see for themselves. It was suggested that the visits be ‘un-announced’ to avoid artificial preparation by the centres.

58.

Exclusion of the Press and Public

The Chair to move:-

 

“That, pursuant to Section 100A(2) and (4) of the Local Government Act, 1972, the public be excluded from the meeting in view of the nature of the business to be transacted or the nature of the proceedings whereby it is likely that confidential information as defined in Section 100A (3) of the Act would be disclosed to the public in breach of the obligation of confidence or exempt information as defined in Section 10 I (1) of Part 1 of Schedule 12A of the Act would be disclosed to the public by virtue of the Paragraphs indicated.”

Minutes:

RESOLVED – That, pursuant to Section 100A(2) and (4) of the Local Government Act, 1972, the public be excluded from the meeting in view of the nature of the business to be transacted or the nature of the proceedings whereby it is likely that confidential information as defined in Section 100A (3) of the Act would be disclosed to the public in breach of the obligation of confidence or exempt information as defined in Section 100 I (1) of Part 1 of Schedule 12A of the Act would be disclosed to the public by virtue of the Paragraphs indicated.

 

59.

Facilities Management Contract

Minutes:

Members considered a report on new arrangements for the Council’s facilities management services.