Agenda and draft minutes

Cabinet
Tuesday, 7th August, 2018 2.00 pm

Venue: The Council Chamber, Moorlands House, Leek. View directions

Contact: Linden Vernon Email:  linden.vernon@staffsmoorlands.gov.uk or Tel: 01538 395613 

Items
No. Item

12.

Minutes of the previous meeting pdf icon PDF 100 KB

Minutes:

The Minutes of the meeting held on 19 June 2018 were approved.

13.

Declarations of Interest, if any

1.    Disclosable Pecuniary Interests

2.    Other Interests

Minutes:

There were no declarations made.

14.

Forward Plan pdf icon PDF 129 KB

Minutes:

DECISION:   That the Forward Plan for the period August to October 2018 be approved for publication.

 

15.

First Quarter Financial, Procurement and Performance Review 2018/19 pdf icon PDF 89 KB

Additional documents:

Minutes:

The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 30th June 2018 (“first quarter 2018/19”).  The position can be summarised as follows:-

 

Subject

Headline

Finance

The headlines for the first quarter were:

Performance against Budget

·           The General Fund budget for 2018/19 was forecast to be £37,710 underspent.

Efficiency Programme

·           The overall efficiency target of £830,000 for 2018/19 was projected to be achieved – with £175,370 achieved at the end of Q1. However, this was dependent on the progression of key efficiency programmes.  Any shortfall could be funded using the earmarked reserve established to meet some of the costs incurred in implementing the programme.

Capital Programme

·           The revised Capital Programme budget for 2018/19 was £5.8 million including the carry forward of capital underspends from 2017/18.  The projected outturn for the year was £5.8 million at this stage.

Treasury Management

·           Cash investments held at 30th June 2018 totalled £5.7 million. The Ascent loan and debenture stood at £14 million;

·           Council borrowing at 30th June 2018 totalled £12.9 million (£12 million of which related to the Ascent loan);

·           The Council’s net interest receipts budget was projected to be on target.

Revenue Collection

·           29.6% of Council Tax was collected by 30th June 2018 compared to 29.7% for the same period last year;

·           29.0% of Business Rates was collected by 30 June 2018 compared with 28.9% for the same period last year;

·           At the end of Quarter One the value of sundry debt that was over 60 days old was £82,560 which compared with £151,780 at 30th June 2017.

 

Procurement

The headlines for the first quarter were:

·          21 procurement activities were completed;

·          The forward plan included 49 procurement activities for 2018/19 (either SMDC only or joint.);

·          At the 30th June 2018, 51% of procurement activity undertaken was on the forward plan and the Council paid 95% of its invoices within 30 days during the year.

 

Performance

The headlines for the first quarter were:

·          Performance in respect of 81% of the key performance indicators were on track;

·         Of the 25 Priority Actions within the Corporate Plan, two were still to commence, one was rated amber awaiting a decision, the remainder being classified as ‘Green’; and

·         The Council received 21 complaints, 60 comments and 18 compliments in the First Quarter. Repeat complaints and response times were both on track.

 

 

Options considered:

 

Detailed analysis was contained within the appendices to the report.

 

DECISION:           

 

1.    That the First Quarter 2018/19 financial, procurement and performance position detailed in Appendices A, B and C and summarised at 3.3 of this covering report be noted.

 

2.    That the revised authorisation thresholds, as part of the Council’s Procurement Procedure Rules, be approved – this reflected the amendment to the threshold for EU Supplies and Services (increased from £164,176 to £181,302).