Agenda and draft minutes

Annual Meeting, Council (SMDC)
Wednesday, 16th May, 2018 6.30 pm

Venue: The Council Chamber, Moorlands House, Leek. View directions

Contact: Linden Vernon 01538 395613  Email: linden.vernon@staffsmoorlands.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Remarks by Retiring Chairman of the Council.

Additional documents:

Minutes:

Councillor Emery thanked all those who had assisted him during his year in office and those who had made charitable contributions towards his chosen charity – the provision of de-fibrillators for outlying villages in the Staffordshire Moorlands.

2.

Election of Chairman of the Council.

Additional documents:

Minutes:

RESOLVED – That Councillor J. Jones be appointed as Chairman of the Council until the next Annual Meeting.

3.

Vote of Thanks to Retiring Chairman, proposed by Councillor Ralphs.

Additional documents:

Minutes:

 

 A vote of thanks to the retiring Chairman was moved by Councillor Ralphs.

4.

Appointment of Vice-Chairman of the Council.

Additional documents:

Minutes:

RESOLVED – That Councillor K. Flunder be appointed a Vice-Chairman of the Council until the next Annual Meeting.

5.

Declarations of interest

1.    Disclosable Pecuniary Interests

2.    Other Interests

Additional documents:

Minutes:

There were no declarations of interest made.

6.

To approve the minutes of the Council Assembly on 13 February 2018 and Council on 21 February 2018. pdf icon PDF 79 KB

Additional documents:

Minutes:

Councillor D. Price advised that, contrary to the attendances recorded at the Council Assembly on 13 February 2018, he was in fact in attendance.

 

RESOLVED – That, subject to the addition of Councillor Price’s name to the list of attendees for Council Assembly on 13 February 2018, the Minutes of the Council Assembly on 13 February 2018 and Council on 21 February 2018 be approved as a correct record and signed by the Chair.

7.

Chairman's or Leader's announcements and correspondence, if any.

Additional documents:

Minutes:

The Chairman expressed his thanks to councillors for his election. His nominated charities for the year would be the Royal British Legion and the Donna Louise Trust.

8.

To receive the allocation of seats on Overview and Scrutiny Panels and Committees/Boards from Group Leaders (to be tabled at the meeting). pdf icon PDF 65 KB

Additional documents:

Minutes:

RESOLVED -    That the allocation of seats on Overview and Scrutiny Panels/Committees/Boards etc. as submitted by Group Leaders as attached to these Minutes be approved.

9.

Election of Chairs and Vice-Chairs of Overview and Scrutiny Panels and Chairs and Vice-Chairs of Committees/Boards pdf icon PDF 48 KB

Additional documents:

Minutes:

Councillor C. Wood expressed his disappointment that there would be no opposition councillors appointed as Chair or Vice-Chair of any of the Overview & Scrutiny Panels, given that their role was to hold the Executive to account.

 

RESOLVED – (a) That the Chairs and Vice-Chairs of Overview and Scrutiny Panels be approved as follows:-

 

Overview & Scrutiny Panels             Chair                         Vice-Chair

1.   Resources         

Cllr. N. Hawkins

Cllr. C.W. Pearce

 

2.   Service Delivery            

Cllr. N.R. Podmore

Cllr. A. Hart

 

3.   Health     

Cllr. B.A. Hughes

Cllr. J.T. Jones

 

4.   Community

Cllr. A. Banks

Cllr. T. McNicol

 

 

(b) That the Chairs and Vice-Chairs of Committees/Boards be appointed as follows:-

 

 

Committee/Board                                          Chair                             Vice-Chair

1.   Planning Applications                        

Cllr. S. A. Ellis

Cllr. P.J. Roberts

2.   Licensing and Regulatory                  

Cllr. L. Lea

Cllr. P. Jackson

3.   Standards

Cllr. E. Fallows

Cllr. D.A. Hall

4.   Audit and Accounts Committee

Cllr. J.E. Davies

Cllr. D.A. Hall

5.   Local Joint Employees Consultative

Cllr. A. Forrester

Employee

Representative

6.   Appeals Board                                      

Cllr. M. Worthington

Cllr. F.R. Alcock

7.   Constitution Review Working Party

Cllr. S.A. Ellis

Cllr. N. Hawkins

8.   Local Plan Steering Group

Cllr. D.K. Trigger

Cllr. A. Banks

 

10.

To confirm the appointment of Officers to the Local Development Framework Working Party as follows: Executive Director (Place), Regeneration Manager, Principal Regeneration Officer (Planning Policy).

Additional documents:

Minutes:

RESOLVED – That the appointment of the following Officers to the Local Plan Steering Group be confirmed:-

 

Executive Director (Place), Regeneration Manager and Principal Regeneration Officer (Planning Policy).

11.

To make appointments to Outside Bodies for 2018/2019. pdf icon PDF 65 KB

Additional documents:

Minutes:

Councillor P. Wood requested that her name be removed as a representative on Leek Youth Project.

 

RESOLVED -  That, subject to the above amendment, the appointment of representatives on outside bodies/partnerships/boards, be approved.

12.

To receive Members' Attendance Records 2017/2018. pdf icon PDF 75 KB

Additional documents:

Minutes:

Two Councillors identified their attendance at meetings which had not been recorded.

 

RESOLVED – That, subject to the above amendments being made, the schedule of Members’ Attendances for 2017/18 be received.

13.

To receive Members' Allowances Records 2017/2018. pdf icon PDF 57 KB

Additional documents:

Minutes:

RESOLVED – That the Schedule of Members’ Allowances for 2017/18 be received.

14.

To approve the Calendar of Meetings 2018/2019. pdf icon PDF 45 KB

Additional documents:

Minutes:

RESOLVED – That the Calendar of Meetings for 2018/19 be approved.

15.

Cabinet - 24 April 2018 - Alliance Environment Services - Financing of Vehicle Fleet. pdf icon PDF 407 KB

Additional documents:

Minutes:

RESOLVED – A report confirming the changes required to the Council’s Capital Programme following Cabinet’s decision to directly purchase and finance future vehicle fleet requirements was approved.

16.

Revised Treasury Management Strategy Statement (TMSS) 2018/19. pdf icon PDF 939 KB

Additional documents:

Minutes:

RESOLVED – That the Council’s revised Treasury Management Strategy Statement for 2018/19 be approved.

17.

To answer questions asked under Procedure Rule No. 10, if any.

(At least two clear days notice required, in writing, to the Proper Officer in accordance with Procedure Rule 11.3.)

 

Additional documents:

Minutes:

Question to Councillor Forrester, Portfolio Holder for Environment from Councillor Cawley:

 

“There is a direct link between the state of the environment and our overall state of well-being. Instances of environmental crime are an ever present blight in areas of Leek which I mean dog fouling, dumping of waste, graffiti and the deliberate dropping of litter

 

The Clean Neighbourhoods and Environment Act 2005 grants powers to Local Authorities to levy fixed penalty fines for such offences. How many fixed penalty fines under the legislation were issued by SMDC in the last financial year?”

 

Response:

 

 “The District Council adopted a revised policy on the enforcement of environmental crime in October 2017. In the last financial year, 48 fixed penalty notices were issued for littering compared to 30 in 2016/17. In addition, the Council issued one fixed penalty notice for failure to remove dog faeces. The Council is committed to improving its action to tackle environmental crime and a further report will be presented to Councillors later in the year.”

 

By way of supplementary questions, Councillor Cawley asked whether any ‘hotspots’ had become evident and whether any joint working was taking place with other agencies?

 

Councillor Forrester confirmed that most instances had occurred in built-up areas and that the Council was doing everything possible to improve the situation. Great progress was being made and the Council would continue to strive to improve even further.

 

Councillor Lea advised that the Police maintained a list of ‘graffiti tags’ which should help in combatting that particular aspect of environmental crime.