Agenda and minutes

Council (SMDC) - Wednesday, 16th October, 2019 6.30 pm

Venue: Council Chamber - Moorlands House, Leek

Contact: Linden Vernon 01538 395613  Email: linden.vernon@staffsmoorlands.gov.uk

Media

Webcast: View the webcast

Items
No. Item

Prayers were offered by Reverend Nigel Irons

Additional documents:

27.

Minutes of the previous meetings

Additional documents:

27a

Council Assembly - 26 June 2019 pdf icon PDF 80 KB

Additional documents:

Minutes:

RESOLVED:

 

That the Minutes of the Meeting of the Council Assembly held on 26 June 2019 be approved as a correct record and signed by the Chairman.

27b

Council - 10 July 2019 pdf icon PDF 105 KB

Additional documents:

Minutes:

RESOLVED:

 

That the Minutes of the Meeting of the Council held on 10 July 2019 be approved as a correct record and signed by the Chairman.

28.

Urgent items of business

Additional documents:

Minutes:

The Chairman permitted debate on a Government consultation exercise with regards to proposed reforms to permitted development rights to support the deployment of 5G and extend mobile coverage. Members were asked to  forward their comments on the issue to Democratic Services in order for a response to be issued by the Council prior to the closing date of the consultation period, 4 November 2019.

 

 

29.

Declarations of interest

1.    Disclosable Pecuniary Interests

2.    Other Interests

Additional documents:

Minutes:

The following declarations were made:-

 

Agenda Item

Member Declaring

Interest

Nature of Interest

10.2 Notice of Motion – Community Fire Stations

Cllr. T. Riley

 

 

 

 

Cllr. G. Bentley

 

 

 

Cllr. J. Salt

Other interest - family member employed by Staffordshire Fire & Rescue Service

 

Other interest - volunteer for Staffordshire Fire & Rescue Service

 

Other Interest - husband employed by Staffordshire Fire & Rescue Service

10.3 Notice of Motion – Your Staffordshire Card

Cllr. K. Martin

Other Interest – employee of Staffordshire County Council

General – any matters arising relating to the Local Plan

Cllr. A. Hart

Other Interest – any matters relating to site specifics residential in Biddulph

General - Matters relating to Licensing

Cllrs. E. Wain, M. Deaville and P. Wilkinson

Other – anything related to licensing.

 

30.

Chairman's or Leader's announcements and correspondence

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Minutes:

The Chairman thanked Cllr Bowen for the organisation of a shoot in aid of his charities.  It was announced that future charitable events would include a Raceday at Uttoxeter Racecourse (24 November 2019) and a quiznight at Moorlands House (February 2020).

 

The Leader of the Council announced that Cllr H. Plimley had recently given birth to twins.  It was resolved that a card and flowers should be sent to Cllr Plimley on behalf of the Council.

31.

Dispensation - Cllr Peter Elkin

Additional documents:

Minutes:

RESOLVED:

 

That in accordance with Section 85 of the Local Government Act 1972, Councillor Elkin be granted a dispensation from attending meetings of the Council and its constituent bodies due to his illness until the next meeting of the Council when the situation will be reviewed.

 

32.

To consider and debate any recommendations from the Cabinet, Overview and Scrutiny Panels and Committees.

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32a

Cabinet 8 October 2019 - Corporate Plan 2019-23 pdf icon PDF 107 KB

Recommendation -  That Council approves the Council’s vision, aims, objectives, influencing objectives and priorities.

 

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Minutes:

RESOLVED:

 

That the Council’s vision, aims, objectives, influencing objectives and priorities be approved.

32b

Audit and Accounts Committee 26 July 2019 - Annual Treasury Management Report 2018/19 pdf icon PDF 74 KB

Recommendation -  That Council approves the Annual Treasury Management Report 2018/19.

 

Additional documents:

Minutes:

RESOLVED:

 

That the Annual Treasury Management Report 2018/19 be approved.

32c

Audit and Accounts Committee 26 July 2019 - Annual Treasury Management Update pdf icon PDF 68 KB

Recommendation -  That Council notes the treasury management position as at 30th June 2019.

 

 

Additional documents:

Minutes:

RESOLVED:

 

That the treasury management position as at 30th June 2019 be noted.

32d

Standards Committee 19 July 2019 - Committee on Standards in Public Life - Ethical Standards Review pdf icon PDF 96 KB

Recommendation -  That Council approves the revised Code of Conduct as attached at Appendix 3 to the report.

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Minutes:

RESOLVED:

 

That the revised Code of Conduct as attached at Appendix 3 of the report be approved.

33.

Disciplinary Procedure for Local Authority Chief Executives and Statutory Officers pdf icon PDF 84 KB

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Minutes:

RESOLVED:

 

1.    That the model Disciplinary Procedure and Guidance for the Chief Executive in accordance with the JNC Conditions of Service Handbook for Chief Executives be adopted.

2.    That the same Disciplinary Procedure and Guidance for other officers who hold a statutory role (Section 151 Officer and Monitoring Officer) as recommended by the JNC for Chief Executives be adopted.

3.    That an Investigating and Disciplinary Committee (IDC) in accordance with the JNC for Chief Executives Conditions of Service Handbook be established. The IDC should consist of an equal number of members from both Staffordshire Moorlands District Council (SMDC) and High Peak Borough Council (HPBC), as a result of the Chief Executive and other statutory officers being jointly employed by the two councils.

4.    That an elected member (the Chair of the IDC) with the designated power to suspend the Chief Executive and other statutory officers in an emergency be appointed.

5.    That the Council’s constitution be updated to comply with the JNC Conditions of Service Handbook for Chief Executives.

 

34.

Notices of Motion in accordance with Procedure Rule No.

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34a

School meals during holidays - Cllr S. Ralphs MBE

This Council recognises the importance of all children being properly nourished, including during school holidays when school meals may not available. This is particularly important for our most vulnerable children.

 

It is proposed, therefore, that the Council requests the Community Scrutiny Panel to consider this issue and to report to the Cabinet on the following:

 

-          The extent of the problem of children not receiving adequate nourishment in the school holidays in the Staffordshire Moorlands;

-          To engage with our local, regional and national partners and stakeholders to consider the extent of the problem in the Staffordshire Moorlands and potential solutions to address it;

-          To develop with our partners an agreed plan of actions to address the problem in the Staffordshire Moorlands;

-          To propose any changes to policy or funding considered necessary as a result of the review for the purposes of lobbying central government.

 

Additional documents:

Minutes:

“This Council recognises the importance of all children being properly nourished, including during school holidays when school meals may not available. This is particularly important for our most vulnerable children.

 

It is proposed, therefore, that the Council requests the Community Scrutiny Panel to consider this issue and to report to the Cabinet on the following:

 

-          The extent of the problem of children not receiving adequate nourishment in the school holidays in the Staffordshire Moorlands;

-          To engage with our local, regional and national partners and stakeholders to consider the extent of the problem in the Staffordshire Moorlands and potential solutions to address it;

-          To develop with our partners an agreed plan of actions to address the problem in the Staffordshire Moorlands;

-          To propose any changes to policy or funding considered necessary as a result of the review for the purposes of lobbying central government.”

 

As an AMENDMENT it was PROPOSED and SECONDED that the Council introduces a pilot scheme in the Staffordshire Moorlands.

 

On being put to the vote, the AMENDED MOTION was declared CARRIED.

 

34b

Community Fire Stations - Cllr L. Malyon

That this Council writes to the Staffordshire Commissioner, Matthew Ellis, and ask him to keep all the community facilities in the fire stations, as they are important to all the community groups in the relevant area. Not to implement the changes in any more areas, that have already in Hanley and Tamworth moving towards Leek.

 

Additional documents:

Minutes:

“That this Council writes to the Staffordshire Commissioner, Matthew Ellis, and ask him to keep all the community facilities in the fire stations, as they are important to all the community groups in the relevant area. Not to implement the changes in any more areas, that have already in Hanley and Tamworth moving towards Leek.”

 

As an AMENDMENT it was PROPOSED and SECONDED that the Council’s Political Group Leaders meet to agree a statement to be issued to the Staffordshire Commissioner and that the Council’s Chief Executive writes to Staffordshire Council Chief Executives to highlight the issue.

 

On being put to the vote, the AMENDED MOTION was declared CARRIED.

34c

Your Staffordshire Card - Cllr K. Martin

That this Council writes to Staffordshire County Council to strongly object to the withdrawal of the ‘Your Staffordshire Card’ as it will disadvantage approximately 8,500 young people. This was a vital service and needs to be reinstated. The card gave young people, particularly in isolated rural areas, their independence and access to further education, employment and other opportunities.

 

Additional documents:

Minutes:

“That this Council writes to Staffordshire County Council to strongly object to the withdrawal of the ‘Your Staffordshire Card’ as it will disadvantage approximately 8,500 young people. This was a vital service and needs to be reinstated. The card gave young people, particularly in isolated rural areas, their independence and access to further education, employment and other opportunities.”

 

On being put to the vote, the MOTION was declared CARRIED.

 

35.

To answer questions asked under Procedure Rule No. 10, if any. pdf icon PDF 68 KB

(At least two clear days notice required, in writing, to the Proper Officer in accordance with Procedure Rule 11.3.)

 

Additional documents:

Minutes:

1.    Question to the Portfolio Holder for Climate Change received from Councillor Gledhill:

 

“Given the recent designation of Leek Town Centre and Cellarhead Traffic Lights as Air Quality Management Areas owing to excess levels of Nitrogen Dioxide being emitted from passing vehicles and causing air pollution, what steps are being taken by SMDC to deal with this situation and its impact on public health?”

 

Response:

 

Now the Air Quality Management Areas (AQMAs) have been declared, Air Quality Action Plans have to be produced within 12 months. The Council will identify steps which can be implemented to try and reduce the level of nitrogen dioxide below the national objectives and will formally consult on the plan.

 

The range of options for reducing the level of traffic pollution are very wide but not all options will be helpful in the area.  Some of these steps could include changing road priorities both within the AQMAs or outside them; using traffic calming to either restrict traffic flow or make it flow more smoothly; or providing alternative routes for the vehicles to travel where the pollution levels will not have a significant impact. Changes could also be made to alter the number of heavy vehicles using roads although the benefits of this appear, at the moment, to be limited. The following promotions have taken place so far:

 

·         2 members of staff have been appointed to work with schools and businesses

·         A business event was held in August

·         Links to Air Quality Grants have been placed on the Council’s website in relation to EV Charging Points for business

·         An ECO Stars Scheme, a haulage specific campaign, has been launched

 

The Council has engaged/will be engaging with the following schools in the area:

 

·         Westwood First School

·         All Saints First School

·         Cellarhead

·         St Edwards Middle School (15,16th October)

·         Churnet View Middle (TBA)

·         St Marys (TBA)

 

An Air Aware Scheme is currently being promoted in partnership with Staffordshire County Council. This is linked to schools and businesses with options to consider including:

 

·         Leave your car at home (public transport)

·         Car share

·         Turn your engine off

·         Cycle/Walk/Scoot

·         Alternative routes

·         Future proof with alternative fuels

·         Energy at home

 

The Department for Food and Rural Affairs (Defra) has just announced the Air Quality Grant for 19/20 to support projects designed to:

 

·         Provide air quality benefits soon (in the next 1 to 2 years)

·         Develop solutions over the longer term by increasing awareness and encouraging

 

Meetings and engagement scheduled to support the development of the Action Plans include:

 

·         Integrated Transport Plan 2018 review

·         Staffordshire Air Quality forum meeting on Wednesday 16th October 2019, to commence formal engagement with the Highways Authority

·         Air Quality Project Board meeting on Thursday 17th October 2019 (including representatives from the County Council and Public Health service) to discuss promotion and aligning activities with our partners.

 

The Council currently has 45 monitoring tubes across the Moorlands. The monitoring point locations are reviewed at the end of every year and the Council will target areas of concern.  ...  view the full minutes text for item 35.

36.

To consider any political group appointments or changes to membership, if any.

Additional documents:

Minutes:

The Leader of the Council announced that Cllr M. Worthington would replace Councillor P. Roberts as the Chair of the Appeals Board.

 

Councillor Malyon announced that Councillor P. Wilkinson would replace Councillor P. Elkin on the Planning Applications Committee.

37.

Exclusion of the Press and Public:

The Chairman to move:-

 

“That, pursuant to Section 100A(2) and (4) of the Local Government Act, 1972, the public be excluded from the meeting in view of the nature of the business to be transacted or the nature of the proceedings whereby it is likely that confidential information as defined in Section 100A (3) of the Act would be disclosed to the public in breach of the obligation of confidence or exempt information as defined in Section 100 I (1) of Part 1 of Schedule 12A of the Act would be disclosed to the public by virtue of the Paragraphs indicated.”

 

Additional documents:

Minutes:

RESOLVED:

 

That, pursuant to Section 100A(2) and (4) of the Local Government Act, 1972, the public be excluded from the meeting in view of the nature of the business to be transacted or the nature of the proceedings whereby it is likely that confidential information as defined in Section 100A (3) of the Act would be disclosed to the public in breach of the obligation of confidence or exempt information as defined in Section 100 I (1)  of Part 1 of Schedule 12A of the Act would be disclosed to the public by virtue of the Paragraphs indicated.

 

38.

Exempt minutes of the previous meeting

Minutes:

RESOLVED:

 

That the Exempt Minutes of the Meeting of the Council held on 10 July 2019 be approved as a correct record and signed by the Chairman.